Facility Management
Facilities & Operations Administrator
Main Accountabilities
Ensure that the yard and facilities are well maintained.
Coordinate and supervise external service providers and contractors to conduct routine/scheduled and ADHOC maintenance and/or repairs as required.
Ensure facilities and maintenance work undertaken on site is in accordance with current policies and processes and adhere to maintenance schedules.
General administrative tasks to enable the site to function effectively and efficiently.
Attend meetings with service providers and stakeholders and follow up actions as required.
Work with local council and site owner to facilitate works on site and comply with contract and regulatory requirements.
Maintaining general upkeep of site to ensure minimum standards are met and regular cleaning and maintenance undertaken in accordance site service contracts.
Reporting of hazards/issues to relevant responsible Manager.
Complete site inductions and orientations with contractors and stakeholders.
Work with contractors to ensure security and site access is monitored and maintained.
Provide operations administrative support (e.g. processing timesheets etc.)
Provide reception relief support when required (e.g. during annual leave).
The employee must comply with all aspects of the Sandvik Environment, Health and Safety Policy, and any reasonable instructions, procedures or systems of work which are given in the interest of providing safe workplaces and eliminating environmental harm.
The employee must take reasonable care for their own health and safety and ensure that their actions do not adversely affect the health and safety of any other person in the workplace.
Occupational Health & Safety
The employee must comply with all aspects of the Sandvik Environment, Health and Safety Policy, and any reasonable instructions, procedures or systems of work which are given in the interest of providing safe workplaces and eliminating environmental harm.
The employee must take reasonable care for their own health and safety and ensure that their actions do not adversely affect the health and safety of any other person in the workplace.
Take all reasonable steps to ensure that all employees are provided with a safe and healthy working environment. This includes compliance with Sandvik’s safety management program.
Knowledge, Skills & Experience
Proven experience in Facilities Management or similar position particularly in manufacturing or a related industrial sector.
Strong administration skills.
Demonstrated troubleshooting and fault-finding skills.
Experienced at contractor management and coordination of multiple tasks.
Planning, problem solving, risk management and prioritisations skills.
Ability to work unsupervised.
Ability to effectively relay information and expectations to all stakeholders.
Key Performance Indicators (KPI's)
Compliant site that meets HSEQ and local council standards and regulations.
Yard, building and facilities services meeting company and regulatory standards.
Clean, tidy and well organised facility that harbours best standards.
Responding to incidents in a timely manner.
Ensuring damage is repaired in a timely manner based on business needs.
Site services are kept up to date and in accordance with business requirements.